Managers Information for Licensees

Find out what you need to do when appointing or cancelling a manager, and what is required of you when it comes to record keeping.  


Notice of appointment  |  Manager register


Notice of appointment

Where a licensee has appointed, cancelled or terminated a manager, temporary manager or acting manager, the licensee must give notice to the District Licensing Committee (Council) and the Police, using the Notice of Management Change form.

Note: No notice is required for the appointment of a temporary manager for less than 48 consecutive hours.

The District Licensing Committee may, within 5 working days of receiving the notice of the appointment of a temporary manager or acting manager, notify the licensee that the appointment is not approved. Consequently, the licensee must terminate the appointment within 5 working days of the District Licensing Committees decision.

Temporary Manager

Where a manger is ill or absent for any reason (e.g. dismissed or resigns) the licensee may appoint a person as a temporary manager who does not hold a manager’s certificate for up to 2 working days.

Note: Only the licensee can do this not a manager etc.

The appointee must apply for a manager’s certificate within 2 working days if they wish to continue working as a manager of a licensed premises. If no application is received, then the appointee must not work as a manager.

Acting Manager

A licensee may appoint an acting manager:

a) Where a manger is ill or absent, for any period not exceeding 3 weeks at any one time; and
b) To enable a manager to have a vacation or annual leave for a period not exceeding 6 weeks (aggregate) in 12 months.

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Manager register

A licensee must keep records of all managers, temporary and acting managers appointed in the licensed premises as follows:

Managers

a) the manager's full legal name, date of birth and sex;

b) the number and day of expiry of the manager's certificate;

c) the day on which the manager was appointed manager for the premises or conveyance;

d) the day on which that appointment was terminated;

e) in respect of each occasion on which (under section 231 of the Act) the licensee notified the licensing committee with which the application for the premises' licence was filed of the appointment, or the cancellation or termination of the appointment, of the manager, the day on which the licensee did so;

f) in respect of each occasion on which (under section 231 of the Act) the licensee notified the constable in charge of the police station nearest to the premises (or, in the case of a conveyance, the office of the licensing committee with which the application for the conveyance's licence was filed) of the appointment, or the cancellation or termination of the appointment, of the manager, the day on which the licensee did so.

These records need to be kept for a minimum of 2 years.

Temporary Manager

a) the temporary manager's full legal name, date of birth, and sex;

b) the day on which the temporary manager applied for a manager's certificate;

c) each day on which the temporary manager was appointed temporary manager for the premises or conveyance;

d) in respect of each day on which the temporary manager was appointed temporary manager for the premises or conveyance, the day on which the temporary manager's appointment ceased

e) in respect of each day on which the temporary manager was appointed temporary manager for the premises or conveyance, —
    (i) a brief statement of the reason for the temporary manager's appointment; and
    (ii) if it was because of the dismissal or resignation of a manager, the full legal name of the manager;

f) in respect of each occasion on which (under section 231 of the Act) the licensee notified the licensing committee with which the application for the premises' licence was filed of the appointment, or the cancellation or termination of the appointment, of the temporary manager, the day on which the licensee did so;

g) in respect of each occasion on which (under section 231 of the Act) the licensee notified the constable in charge of the police station nearest to the premises (or, in the case of a conveyance, the office of the licensing committee with which the application for the conveyance's licence was filed) of the appointment, or the cancellation or termination of the appointment, of the temporary manager, the day on which the licensee did so.

Acting Manager

a) the acting manager's full legal name, date of birth, and sex;

b) if the acting manager holds a manager's certificate, its number and day of expiry;

c) each day on which the acting manager was appointed acting manager for the premises or conveyance;

d) in respect of each day on which the acting manager was appointed acting manager for the premises or conveyance, the day on which the acting manager's appointment ceased;

e) in respect of each day on which the acting manager was appointed acting manager for the premises or conveyance, —
    (i) the full legal name of the manager whose place the acting manager was appointed to act in; and
    (ii) a brief statement of the reason for the manager's absence;

f) in respect of each occasion on which (under section 231 of the Act) the licensee notified the licensing committee with which the application for the premises' licence was filed of the appointment, or the cancellation or termination of the appointment, of the acting manager, the day on which the licensee did so;

g) in respect of each occasion on which (under section 231 of the Act) the licensee notified the constable in charge of the police station nearest to the premises (or, in the case of a conveyance, the office of the licensing committee with which the application for the conveyance's licence was filed) of the appointment, or the cancellation or termination of the appointment, of the acting manager, the day on which the licensee did so.

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