Systems for Public Access

Contacting the Council and Elected Members

Contact information for the Council, the Mayor, Councillors and Community Board members can be found on the Council Contacts page of this website.

Public Attendance at Meetings

Member of the public are welcome to attend meetings of the Council, its Committees and the Community Boards as observers.

Speaking at Meetings

If you would like to participate in the public forum at the beginning of Council, Committee and Community Board meetings, please email us via at least a week before the meeting, and provide the following information:

Your name, and the name of your organisation if you are speaking on behalf of an organisation;

Confirmation of the topic/s you wish to address.

If attending in person is not an option for you, you can provide a written speech to be read verbatim by a member at the meeting. This will need to be provided via email to

In certain circumstances, there may also be the option to attend virtually via a Teams Link , if the meeting is being held in the Council Chambers.

For any members of the public considering participating in public forum, please read the full requirements that are contained within the Council's Standing Orders.

Presenting at Meetings

You may present a powerpoint presentation and/or provide supporting information for a presentation to a meeting. This information will be circulated to members prior to the meeting.

Please provide any presentations or supporting information via email to by midday on the day prior to the meeting.

Please note that for security reasons we are not able to plug a flashdrive / USB drive into Council equipment. However presenters may be able to present from their own laptop via the Council's presentation equipment if it is not possible to send the documentation via email.  Note however a copy of any documentation provided at a Council, Committee or Community Board meeting must be supplied to the meeting secretary in order to satisfy the requirements of the Public Records Act 2005, and Local Government Official Information and Meetings Act 1987.